Distributed Payroll ManagementEnterprise payroll management solution
The solution implemented reduced the monthly payroll processing efforts by 40%. The payroll team was able to collect the employee details from each region without manual intervention and processed payroll within 2 days. The solution also managed annual leave plans for employees from the centralized location.
The biggest challenge the customer facing was the distributed location of its regional offices and regional HR laws in those countries. Each country had different working days/hours in a week, different rule for annual leave plan, work permit permits for expatriates and employee benefits. The consulting engagement addressed three critical issues:
- Improve attendance management and employee reporting:
The employees are deployed in different locations based on job functions. The company having employee engagements in construction, security services, fleet management, broadcasting, banking, money change and many more sectors. Day to day attendance reporting was a major concern for the group.
- Consolidation of annual leave plans :
Since each country is having separate rules for the employees, approval for each office should be managed separately. Annual leave leave plan should consider the grade, number of years in the company, visa type and role of the employee. Usually many manual calculations are involved in this process.
- Issuing of salary slips as the specific country formats:
Each country having different salary slips formats and preparation of salary slips for each region is very time consuming process.
Mfluid consulting involved in the business analysis process as the initial step to understand current pain areas of the group. The solution Mfluid consulting came up involved a cloud platform where all regions and its employees were able to connect using different modes of devices to record attendance, leave requests, visa renewal, salary slips and many more.
The enterprise mobility framework allowed employee to record their attendance even using the mobile devices while they are project sites. The solution allowed multi-lingual interface to allow the employee to interact in their regional languages.
Employees are now more empowered; The group HR team has the benefit of generating reports instantaneously whenever needed. They can now make decisions on the fly based on the latest real time data.
The effort vastly improved the company’s human resources planning and operational functions, streamlined the payroll process and reduced the efforts for salary distribution.
By the numbers, the effort:
- Reduced payroll preparation efforts 40%
- Improved the employee satisfaction by 30%
- Reduced the group’s cost to process the payroll by 20%